So, you need a tactical return to office (RTO) strategy to track your employee visits while simultaneously managing occupancy. The problem: how do I track WFH, part-time, and full-time employees when they’re in their workstations, so I can manage occupancy and report up?
We got you.
Our enterprise, flexible, scalable integrated workplace management system has all the modules you need to track occupancy. There are three very different approaches emerging to help manage the RTO in a hybrid environment — and at Collectiveview, we’ve built all three (though we only actively recommend the first two, and here’s why).
1: Security Badging
If your company has any type of security badging, you have most of what you need to track your occupancy in Collectiveview. If someone’s in the building, they’re probably using their workspace. All of these systems have basic In/Out databases that are simple to mine for employee name and timestamp. Our Space Management software does all the rest. We can create a reservation based on time in and cancel it on the way out. If that’s too much, we can simply create hatches to show who’s in today. We can show what departments are showing up at what frequency. The real power comes from combining entry information with space data — answering the question: how much space do we actually need over time?
2: Reservation System
Truly the best system if your workstations are shared and/or you have full-timers and hybrid personnel is the reservation system. Put the power and responsibility into the end user’s hands. Our reservation system is both mobile and desktop, it can interface with your calendar, and it can send reminders to all relevant parties. These systems can get complicated quickly — which is why we also offer a simple check-in/check-out system that can be activated by an email or an app with a button.
3: Sensors
Sensors have been around a long time and for the most part they work well at simple tasks. We have experimented with motion and heat sensors. For tracking employees, they work — ish. For showing if conference rooms are being utilized, they work great when occupied. But they don’t tell you what’s happening later today or tomorrow. For workspaces, they can show you if someone is in a seat — but what if someone stopped to chat with a coworker and sat at another person’s workstation? What about shared space? There are just too many unreliable results that can come from this technology. And at $30K to $60K per floorplan, is that worth questionable results?
In summary, if you have Collectiveview, you probably already have all or most of the tech you need to track your occupancy. WFH, part-timers, and full-timers mixed together are here to stay. If decision-making data is what you’re after, give our team a call or send an email, and let us show you how to maximize your existing hardware with Collectiveview’s space and reservation management software.